Benefit Dinner and Auction
The Annual Benefit Dinner and Auction is an evening to rejoice with each other over what God has done in, through and for our school, as well as raise money to continue our mission as a school. This event involves both parents and students and is the largest fundraiser to support the school year. Proceeds from our auction are allocated toward tuition assistance, which will ultimately enhance the educational experience for our children.
There are three silent auction sections followed by a Live Auction and dinner, auctioneered by the incredibly entertaining and fast-paced auctioneer, John Curley. During the Live Auction, we break for several things including a “Fund-A-Student” time where we raise our bid cards to increase the funds given in financial aid, and the entertaining Dessert Dash.
Attending the Auction
Attending the auction and inviting guests is a great way to support this event. We invite all families to attend and encourage you to invite your friends, family, pastors, church elders, neighbors or anyone else that could support our school. We send “Save the Dates” each fall with invitations to follow in January, and we are happy to send them to anyone you ask us to. Cost per ticket is approximately $75 for early registration and $85 for late registration (dinner is included in the price).
If you’re planning to attend, also consider being a Table Captain. You can act as an organizer, assembling 10 guests who purchase their own tickets and are seated together at a table, or you can act as a host who purchases the tickets for the guests at their table (tables seat 10-11 people). Invite local community members to extend the reach of the event and introduce people to our amazing school. As a Table Captain, you’ll get to choose your table location and we’ll recognize you in our auction catalog.
Any and all of your family, friends, neighbors, coworkers, business contacts, pastors, church members, and others are welcome to this event.
Procuring Auction Items
Each family is expected to procure five items valued at $150 (combined) or more for the auction. We offer procurement packets and training. We also need volunteers to help with planning, decorations and day of event coordination.
Procurement packets will come home in the Fall and the information in the packet is intended to assist and inspire you. The packet is loaded with great information to make the procurement process easier for you and very successful!
- Auction parent letter
- Procurement forms
- Donation request letters
- How to decide what to procure
- Procurement ideas and suggestions
- Information on how to ask for a donation
Think about who can donate (friends, family, work) and what can the businesses you patronize donate. Be ready to answer questions about Providence– who we are and what we do.
If you have a great contact and want a custom letter mailed or faxed to a business, just ask us. Be sure to indicate:
- Your name and phone number;
- Name of the business, contact person at the business, their address, phone, and fax;
- If you are asking for something specific, provide as many details as possible.
What if they say “No”? Sometimes they do; don’t take it personally. Check back January 1 as some budgets start over in January.
Sponsoring the Auction
By sponsoring the Providence auction, your business can showcase your support of the school and receive public recognition in the catalog or during the ceremony on the night of the event. Each guests receives the auction catalog in advance and attend the event. You will feel great knowing that your sponsorship helps to leverage other gifts to benefit the students at Providence. Please review and fill out the enclosed form: