JOB DESCRIPTIONS for the PTF positions are:

 

President

  1. The president shall set all executive committee and quarterly meetings.
  2. The president shall preside at all executive committee and quarterly meetings.
  3. The president shall set the agenda for executive committee and quarterly meetings.
  4. The president shall consult with the School Administration on a regular basis.
  5. The president will insure all executive committee positions are filled.
  6. The president shall be responsible for distributing information to appropriate officers.
  7. The president will act as a liaison to PCCS staff and administration.

Vice Presidents

  1. There will be two vice presidents who will have chairmen for each of their committees: 
    1. Parent Activities with these committees:

                                                               i.   Hospitality for Curriculum Night

                                                             ii.      Hospitality for First Day of School refreshments

                                                            iii.     Ice Cream Social day before school begins

                                                           iv.      Staff Appreciation

1.      Parent Teacher Conferences Treats

2.      Luncheon

3.      Monthly Treats

                                                             v.      Grandparents Day

                                                           vi.      Used Uniform Sale

                                                          vii.      Covering Books

                                                        viii.      Prayer

                                                           ix.      Potluck/Baseball Game 1st Friday in Sept.

                                                             x.      Bakers

                                                           xi.      Hospitality for winter and spring concerts

                                                          xii.      Pastors’ Breakfast

 

    1. Student Activities with these committees:

                                                               i.      Reformation Day:  Food and Decor

                                                             ii.      Field Day

                                                            iii.      Room Mother Coordinator

                                                           iv.      Service Projects Secondary

                                                             v.      Service Projects Grammar

                                                           vi.      School Pictures

                                                          vii.      Emergency Kits

                                                        viii.      Jogathon

  1. The vice presidents shall assist the president in planning and conducting PTF activities.
  2. The Vice President of Parent Activities will take the place of the president in case of the president’s absence.
  3. The vice presidents will participate in all executive committee meetings.
  4. The vice presidents will recruit chairpersons for all committees in their areas.
  5. The vice presidents will help to promote events.
  6. The vice presidents will monitor progress of their committee objectives.
  7. The vice presidents will bring issues to the executive to determine appropriate action.
  8. The vice presidents will collect committee notebooks at end of school year to pass on to next year’s chairpersons.
  9. The vice presidents along with the staff will sponsor an executive committee appreciation coffee or BBQ at the end of the school year for all the school volunteers as a thank you.
  10. The vice presidents will encourage broad participation by the PTF community.

Secretary

  1. The secretary shall record all minutes of the executive committee meetings and all related papers.
  2. The secretary shall post the minutes of all executive committee meetings and give a copy to all officers.
  3. The secretary shall post agenda for general meetings to newsletter and school bulletin board two weeks prior to date.

 Treasurer

A.     The treasurer shall implement the PTF budget. 

B.     The treasurer shall be responsible for the accurate accounting of all PTF programs. 

C.     The treasurer shall make a monthly report at the all-school executive committee meetings. 

D.     The treasurer and the president shall be co-signatories on the PTF financial accounts.

E.      The treasurer shall prepare a proposed budget to be presented to the PTF at the last meeting of the year.

F.      The treasurer shall prepare a final budget for vote in the October PTF meeting.

G.     The treasurer shall work out logistics of handling expenditures with the PCCS financial person.

H.     Qualifications include working knowledge and experience of general bookkeeping principles.