Providence Classical Christian School

Regular board meeting, 7:30pm, Monday, 9/18/06

Minutes: approved

 

Members in attendance: Chris Butaud (chair); Gordon England (vice chair); Eric Boston (secretary);

Members not in attendance: n/a

Administration: Ryan Evans

Guests: Chris Shaffer, Mark Thomas, Todd Boze

 

:: Opened with a devotional at 7:30pm

 

:: Prayer

 

:: Regular Business:

-          Approve minutes from August: Mr. Boston read the minutes. Mr. England motion to approve, Mr. Butaud seconded. Vote: Aye = 3, Nay = 0. Minutes approved for August.

-          Principal Update:

o        Enrollment 06/07: 159. (8 in Pre-K) more plans for next year to help with planning for enrollment.

o        Staffing/admin: Secretary position is taken care of after loss of Mrs. Morris. Mr. Byron Heward has been offered the Dev Director job, working on getting Visa for crossing over from Canada. Mrs. Johnson hired to teach P.E.

o        Family Manual: distributed on first day of school. Added academic integrity policy, computer use and honor code.

o        Facility: Library completed, new furniture and computers are set up. Storage bins have been changed out and we will be saving money after they are paid off at the end of the year.

o        Spiritual health of school: Reminded faculty about unity of the group spiritually. Encouraged by the climate, the students, families, faculty that we have at the school.

 

:: Unfinished Business:

            Update on Providence non-profit status and filing requirements:

-          Mr. Butaud gave a brief history on our status up until now. Found that our charter and status was built off of a previous school called Excelsior which was a similar Christian school started by some original members of the school. We are still under that exempt status and are currently filed. Therefore, our status is up-to-date.

 

:: New Business:

            Motion to Amend Section 9.1 and 9.2 of Policy Manual:

-          Mr. England brought forward some of the changes to these sections to the board, based on the changes suggested by Mr. Evans. Mr. England moves to accept the changes as presented. Mr. Boston seconded. Open for discussion. Mr. Butaud added a note as to how our definitions have been changed slightly to improve consistency throughout the Policy.

o        Vote Policy 9.1: Aye = 3, Nay = 0;

o        Vote Policy 9.2: Aye = 3, Nay = 0.

-          Point of clarification: Once we have voted these changes to pass, they will then be posted for 2 weeks for review by the community, at which time the Board will take action to finalize the policy changes. Vote to defer action until that time, Mr. Butaud moved, Mr. Boston 2nd

o        Vote: Aye = 3, Nay = 0

 

            Motion to Amend Section 10.14 of Policy Manual:

-          Mr. England once again read the proposed changes to the policy to the board. Motion to amend from Mr. England, Mr. Boston 2nd. Discussion: Mr. Butaud spoke of Mr. Evans' reasonable issues with the policies as they are currently stated, and the board requested that Mr. Evans provide new verbiage for these policies to bring us up-to-date with where the school is under the new administration.

-          Mr. Butaud proposed to amend the proposal to remove "grammar" from policy 10.14, Mr. England 2nd

o        Vote: Aye = 3, Nay = 0

-          Mr. Butaud proposed to defer action until October 3, 2006, Mr. Boston 2nd

o        Vote: Aye = 3, Nay = 0

 

            Motion to Amend Section 3.1 of Policy Manual:

-          Mr. England moved to approve changes to org chart, Mr. Boston 2nd. Motion to change Vice Chairman from Eric Boston to Gordon England. Kelly Morris removed from Administrative staff. Shari Johnson added to grammar faculty.

o        Vote: Aye = 3, Nay = 0

-          Mr. Butaud proposed to defer action until October 3, 2006, Mr. Boston 2nd

o        Vote: Aye = 3, Nay = 0

-          Motion from Mr. England to withdraw previous motion, Mr. Butaud 2nd

o        Vote: Aye = 3, Nay = 0

-          Mr. Butaud moves to amend the org chart by striking names and titles of the board, administration, faculty and admin staff to create a simplified general org chart. 2nd by Mr. Boston.

-          Mr. Butaud proposed to defer action until October 3, 2006, Mr. Boston 2nd

o        Vote: Aye = 3, Nay = 0

 

            Motion to Amend Section 10.1 of Policy Manual:

-          Mr. England moves to make changes to the policy put forth by Mr. Evans. Mr. Butaud 2nd. Discussion. Mr. Butaud moved to amend the proposed amendment to make number changes correct and consistent. Mr. England 2nd.

-          Mr. Butaud proposed to defer action until October 3, 2006, Mr. Boston 2nd

o        Vote: Aye = 3, Nay = 0

 

Motion to Amend Section 8.1 of Policy Manual:

o        Mr. England moves to make changes to the policy put forth by Mr. Evans. Mr. Butaud 2nd. Discussion. Mr. Butaud tabled item until further discussion during exec session.

o        NOTE: the final approved text for each motion discussed above is attached to these minutes and incorporated by reference.

 

            Motion for Chairman to appoint members of Development Committee:

-          Mr. Boston moved that the chairman appoint members to the Dev Committee. Mr. England 2nd. Discussion. Mr. Butaud talked about need to get development committee moving again. Need to develop our identity, and getting our particular brand out to the community, and need people who are driven to do so.

o        Vote: Aye = 3, Nay = 0

 

            Exhortation to Board from book - Serving God on the Christian School Board

-          Mr. Butaud talked about the Serving God on the Christian School Board book and it's exhortation to the board. Mr. Butaud read chapter 1 in its entirety.

 

 

:: Next board meeting Monday, October 16, 2006, at 7:30pm

 

 

:: Regular business adjourned at 9:35pm, closed in prayer.