Providence Classical Christian School
Regular board meeting, 7:30pm, Monday, 2/20/06
Minutes: approved
Members in attendance: Steve Schaefer (chair); Gordon England (vice chair); Eric Boston (secretary);
Members not in attendance: n/a
Administration: Kitty England
Guests: Nathan Morris, Wally Carruthers, Todd Boze, Chris Butaud, Dave Hatcher, Mark Grotte; Chris Shaffer, Michael Betzold
:: Opened in prayer at 7:30pm
:: Regular Business:
- Approve minutes from January: approved
- Principal Update:
o Monthly financial review: Mrs. England presented current financials. Additions of a 0.6 K aide for next year.
o Staffing/admin: Mrs. England has started putting together a personnel committee for hiring the new principal and any other new teachers. Want to advertise with both ACCS (Classis) and with parents and teachers. 5 applications currently in queue for teacher positions.
o Enrollment 06/07: 119 students have pre-registered. 12 students are new. Interview process for new students going well. 10 upcoming in the next 2 weeks. Open house coming up, need board representation.
o Facility: plumbing bill still in committee for decision on how much each party will pay. Looking at costs/availability for adjusting current space or adding portables.
- Committee reports:
o Curriculum: No report – will be meeting this month.
o Development: Mr. Butaud talked about parents who are interested in getting development moving once again.
o Philosophy: No report
:: January Agenda:
All Family/Parent meeting 2/28/06:
- Board attendance and agenda: Mr. Schaefer. Board will be there, Mrs. England to give some updates to the parents, etc. Discussion progressed to topic of fundraising and different issues involved with marketing and the auction.
Hiring process for new Principal:
- Mr. Schaefer opened this item with an introduction to the idea of a personnel committee that Mrs. England is picking members for and has extended offers to. Mrs. England to submit preliminary advertising to Classis for a new school principal.
Request for motion to appoint new board member:
- Mr. England: motion to elect Mr. Chris Butaud into a permanent board seat. Mr. Boston seconded. Discussion: First about intentions of Mr. England to appoint to permanent or to elected seat. After some discussion, it became clear that there needs to be clarification of this section of the bylaws:
Article V: Section 1: Election and Tenure
There shall be four appointed board seats and three elected seats. The four appointed seats will be filled when necessary by appointment from the existing Board. There will be five persons appointed to fill the four seats, with the extra person taking a one year sabbatical leave from the Board. This "sabbatical seat" will rotate through the complete Board every five years.
- Once clarified that Mr. England wants Mr. Butaud as an elected board member, we discussed the uncertainty of the wording of the bylaw. Mr. England resubmitted his motion to have Mr. Butaud appointed to a current open elected positions (according to Article V, section 5). Mr. Boston seconded. Mr. Schaefer called for vote: aye: 3, nay: 0. motion passed. Mr. Butaud will be going through regular process to be on the board: submission of written materials, references and interview on Tuesday, 2/28/06.
Establish goals for the next school year: Mrs. England
- Mrs. England discussed a number of things that she wanted to clarify as we move forward for 5-year goals. Mr. Schaefer made a side note that ACCS accreditation has been postponed for one year while we get the school in order as it related goals and organization.
Operating budget for the next year submitted to the board: Mrs. England
- Mr. Schaefer discussed current cash-flow for school, and pointed out March/April/May as it regards Auction and jog-a-thon and any other revenue that will be coming in before end of year.
Providence family dance proposal: Mrs. England
- Mrs. England brought up proposal for starting ASB. One new item would be to sponsor a family dance for the school, with instructors for teaching styles of dance, and would be with parents so that families would be involved. Discussion of inclusion of other audiences and what would make the most sense. Possible date is Thursday, March 23rd. Board is interested to see how it goes, and excited about this new idea and the parents that will be involved.
Home school students involved in Providence sporting activities
- Mr. Schaefer asked the board in regards to the sports philosophy discussion started recently at a meeting by Mr. Nate Morris, especially as regards home-schoolers for track this spring. Discussion of costs, needs, and other issues. Possibilities of policy change for this one event, some families are known to the school and have value to us. Mr. Boston has multiple concerns about how Providence "a la carte" will affect the school. Discussion to continue.
Next board meeting Monday, March 20, 2006 at 7:30pm.
:: Regular business adjourned at 9:10pm, closed in prayer.