Providence Classical Christian School Board

PCCS Conference Room, Lynnwood, WA.

 

Board Meeting - Meeting Minutes - DRAFT

 01/17/2005 scheduled 07:30 PM

 

Board Present:    Shaw (Chair), Schaefer (Vice Chair) Castle (Secretary/Treasurer)

Not Present:

Administration Present:      Adair (Superintendent)

Guests:  Todd Boze, Erik Boston

               

Opened in prayer: 7:40 PM

 

Executive Session: none.

 

Recurring Items

  1. Approved minutes from previous meeting: 12.06.04 (Adair to post).
  2. Adjustments to this agenda additions deletions and delays if required: None.
  3. Regular Reports:
    1. Financials: Mr. Castle provided report:

                                                               i.      Presented summary and detailed financials for the Month and YTD December, 2004.

                                                              ii.      YTD the school is $70,000 below its budgeted cash flow, with a cash balance of $165,000, significantly due to lower contributions than planned (outside the Golf Marathon).

                                                            iii.      Topic of 2005/2006 Tuition was introduced. Mr. Adair and Mr. Castle were tasked with proposing tuition rates to the board. Need to finalize before Open House on January 25th. Motion (Schaefer): That Mr. Adair and Mr. Castle develop a recommendation for 2005/2006 tuition and communicate it to the board via email. Second (Castle). Passed 30.

    1. Planning:  Mr. Shaw provided report:

                                                               i.      The planning committee has recommended the most cost effective way to accommodate a second Kindergarten class next year. The board has instructed the Superintendent to pursue.

                                                              ii.      Committee has an outstanding action item to provide the board with a long term financial model that reflects the cost of a new facility (cost to build and cost to finance) .

    1. Curriculum: Mr. Adair provided report:

                                                               i.      Will be meeting soon (this month) and the committee needs board representation.

    1. Development: Mr. Castle provided report:

                                                               i.      Auction activity underway and on track.

                                                              ii.      Fireworks stand going ahead.  Need to put out the word that a site is needed. Board directed the Development Committee to create site requirements/parameters and put communication out to all families. Expectations for raising of money are modest ($8k $10k) for this summer and will not impact the 04/05 budget.

                                                            iii.      Gene Liechty visit and agenda when and where who will be invited?  28th of February.

1.       Philosophical approach to raising money.

2.       Who to target.

3.       When and where.

4.       Need a marketing professional, to create a brand, sell it, like Gene Liechty. 

                                                            iv.      Mr. Butaud and Mr. Castle to develop a donor lunch/dinner plan.

                                                             v.      Mr. Butaud and Mr. Castle to develop presentation to prospective new large … Castle to develop a power point and Q&A scenario for high level presentations.

    1. PTF: Mr. Adair provided report:

                                                               i.      Administration is working with the PTF on 3 main issues right now:

1.       Communications:

a.       Monthly?

b.       Weekly?

c.        Quarterly?

d.       Administrator update?

                                                              ii.      School Pictures: quality, flexibility etc.

                                                            iii.      Uniforms

    1. Philosophy: Mr. Shaw provided report:

                                                               i.      Committee is meeting, no significant items to report.

  1. Board Calendar
    1. December: Review and revise five year goals

                                                               i.      Shaw will retrieve the five years goals and email them to the board members for comment.

                                                              ii.      Board members to review individually and recommend changes at next regular board meeting February.

    1. January: Establish goals for next year

                                                               i.      This will take place during the Feb meeting and be available for March.

  1. Superintendent Update
    1. Administration/Faculty/Staff

                                                               i.      Evaluations/Classroom visitations: ongoing and going well, evolving process.

                                                              ii.      Question from board to the Administration... are there any opportunities for our PCCS teachers to interact with other ACCS teachers, in person, phone, letters, email, etc.?

                                                            iii.      Teacher certification ACCS style update... needs to have better development.

    1. Student Body/Culture - Improving due to:

                                                               i.      More face time in halls from Administration

                                                              ii.      House activities

                                                            iii.      Interaction with younger classes from older students.

    1. Radio ads - Running ads on KCIS/KCMS (#1 station with woman 35-44 years old)
    2. 2nd Kindergarten class for next school year is in the plan.
    3. Boy's soccer will begin in the fall 2005.

New Business:

  1. Prospective Board members
    1. Qualification/Interviews done by end of Jan. Balloting by end of Feb.
    2. Term limits (TBD).
  2. Future Board meetings once per month - starting at 7:30PM until close of business.
    1. Held at school in the evening
    2. Third Monday of the month
  3. Committee review and discussion  ( table for next month)
    1. Use and function
    2. Reporting and accountability
  4. Discuss Goals review and changes (hand out five year goals) review and recommend changes (Shaw)

 

 

Action Items:

  1. Mr. Adair and Mr. Castle to propose 2005/2006 tuition rates to Board before Jan 25th.
  2. Mr. Adair will pursue the facilities recommendation from the Planning Committee to accommodate the second K class.
  3. Mr. Castle has the action to provide the board through the Planning Committee a long-range financial model that includes the costs of a new building.
  4. Mr. Castle to pass on the direction of the board to the Development Committee re: site location for a fireworks stand.
  5. Mr. Castle to confirm date, time, attendees of Gene Liechty visit.
  6. Mr. Shaw to email 5 year goals from last board retreat to members for review and discussion at next month's meeting.

 

 

Closed in prayer:  Schaefer

 

Adjourned: 9:45 pm.