Providence Classical Christian School Board

PCCS Conference Room, Lynnwood, WA.

 

Board Meeting - FINAL agenda

12/06/2004 scheduled 6:00 AM

 

Board Present:     Hatcher (Chair), Shaw (Secretary) Castle (Treasurer)

Not Present:

Administration Present:      Adair (Superintendent)

Guests:

               

Open in prayer:

6:05am

 

Board Member Status

1.       Current Board Members:

a.       Hatcher has requested an 18 month sabbatical effect January 01, 2004

b.       Approved 3-0

c.        Elections are now required.

d.       Nominated Shaw for chairman 3-0

e.        Nominated Castle for  secretary (he continues in office of treasurer) 3-0

2.       Update on Board Member Nominations (3 men)

3.       Interviews with prospective board members

a.       Hatcher will schedule interviews with the 3 perspective men (encourage them to read the books and write the essay on Sayers article)

4.       Announcements will be after conversation with Mr. Schaefer (and his return early from sabbatical)

 

Recurring Items

  1. Approve minutes:
  2. Regular Reports From November Meeting.
    1. Planning:  no report
    2. Curriculum: no report
    3. Development:

                                                               i.      Fireworks stand going ahead.

                                                              ii.      Gene Liechty will visit the Board and Development committee as consult ($300.00 approved).

                                                            iii.      Castle to get a list of names for donor lunch.

    1. PTF: no report
    2. Philosophy: discussing classical education (moved to discussion of what is "liberal arts" education.)
  1. Board Calendar
    1. November

                                                               i.      Examine operating budget to date and compare to budget.

1.       Any new Board members are encouraged to attend the ACCS conference in Memphis in 2005; they will need to pay their own way.

                                                              ii.      Plan necessary adjustments.

    1. December

                                                               i.      Review and revise five year goals.

1.       Board members to review individually and recommend changes at next board meeting.

  1. Superintendent Update-
    1. Feedback from secondary parents meeting

                                                               i.      Feedback from parents is mixed.

1.       How will we grow the secondary?

    1. Administration/Faculty/Staff

                                                               i.      Evaluations: Administration is discussing changes to the form and substance of classroom/teacher evaluations.

    1. Student Body/Culture
    2. Monthly Financial Review
    3. Facility Update

                                                               i.      Library: on hold awaiting a formal proposal from Planning Committee…may not happen this school year

                                                              ii.      Secretary Office/Work Area Update: on hold awaiting a formal proposal from Planning Committee... see above

                                                            iii.      Kindergarten classroom for second kindergarten class.

New business:

  1. Status on sixth grade teacher:
    1. Hired Mrs. Jekel start date 01-03-05.
  2. Mrs. Jekel will need to have someone fill in the kindergarten two days a week.
    1. Mr. McCoy hired Jen Class for that position.
  3. Proposed that Board meetings be held once per month - four hour meeting on a week night, starting at 7:30PM until close of business.
    1. Held in and evening...  maybe off site  (the later the date in the month will allow financials)
    2. Third Monday of the month at PCCS.

 

Unfinished business:

  1. Security at PCCS
    1. Mr. Taverne has given an apologetic for this (about 18 months ago).
  2. Tapes for families regarding classical and Christian education.  There is a "best of" series from ACCS
  3. Board Planning Meeting - Adair/Hatcher summarize Board Retreat, Action Points, and Deadlines. - Delayed until next meeting
  4. Tuition and Development - fireworks stands, auction.
  5. Parent Development Nights one to go (Apr).

 Action Items

  1. Adair:
    1. Interview protocol and job listing.  Develop a standard format.
  2. Hatcher:
    1. Interview prospective board member.
  3. Shaw: none
  4. Castle:
    1. Develop protocol for presenting opportunity of financial  support of  PCCS (with Mr. Adair, Mr. Butaud, Mr. Hatcher) 

Reports - given second board meeting  of each month.  Will be given each meeting when the shift to one meeting a month begins in Jan 05

                Financials - (Castle)

Planning - (Shaw)

                Curriculum - (Adair)

                Development - (Adair)

                PTF - (Adair)

                Philosophy - (Shaw)