09-24-04
Opened in Prayer:
Note by new chair…to go to monthly meetings the 3rd Monday of each month, 4pm until close of business, by November…
Next meetings: Friday October 8th 06:00am and Monday October 18th 04:00pm.
The timing of the once a month meeting may be after the dinner hour to accommodate and encourage more participation of PCCS fathers. Discussion ensued options will be considered at the next two meetings.
Regular reports-
- Financials- (Mr. Castle) report: budget changes updated, monthly reports. Changes reflect the loss of students (4 secondary and 2 grammar)
…discussion of having each class setting up an individual account to raise funds for the senior trip. These class accounts would not be part of the current PCCS budget. Class fundraising activities and events would need to be approved by Development Office/ Administration. ACTION: Administration
- Curriculum committee: The chair position is open. Motion: Shaw Seconded: Castle…to appoint Mr. Adair… appointed vote 3-0. No report.
- Planning Committee: Mr. Adair to contact Mr. McPhetridge to establish a monthly meeting on a set date. No report.
- Philosophy: ACTION: Shaw (chair) to set and make date that will meet in October. No report
- PTF: Board requested executive minutes. Discussion ensued regarding reporting of PTF to the Board and to the Administration. Action to administration…see below
- Development Committee: Fundraising (Golf Tournament/Auction) no report at this time.
ACTION: Superintendent Adair to fill personnel holes for the current year (6th grade) and projections for 05/06…to include the additional kindergarten class
ACTION: Superintendent Adair to contact each committee chair and request regular reports and established meeting times.
ACTION: Superintendent Adair to review PTF committee and current structure as established be the bylaws and give recommendation to the Board regarding reporting in November.
Board Calendar-
September: Must have the policy manual available for families. Motion: Castle Seconded: Shaw…to have an e-version of the policy manual available on line via the WEB site as well as a few hard copies through the school Administration.
ACTION: Superintendent make it and the calendar available (perhaps PDF on web page) and some hard copies with secretary.
Administrator Updates-
Discussion regarding the office configurations to accommodate the new superintendent-
ACTION: Board needs to respond to board report from Mr. McCoy sent in July (next Board by the next meeting on OCT. 8th.
ACTION: Mr. McCoy…update the Board meeting date change to the 8th of OCT.
Action: Adair mail that to the Board e-file.
Sixth grade teacher opening (Mr. McCoy has received several applications which are on file, and has conducted one interview).
Transitions with Mr. Adair are going swimmingly so far.
Old business-
Board retreat results and action items-
ACTION: Superintendent Adair and Board chair Hatcher will review the retreat minutes and come up with action plans to recommend to the Board on direction for this year and 05/06
ACTION: Castle to schedule the meeting with Mr. Butaud (Chair of Development committee to further discuss the tuition philosophy and report to the Board.
New business-
-Board is in need of more members-
Motion: Castle Second: Shaw… canvas parents to find qualified and available men to serve the board on one two year term and one three year term (or perhaps three and four year terms to fulfill empty seats and get back on regular rotation)
ACTION: Hatcher to write a letter to parents and families to explain and encourage the filling of the rotating board members positions to include, one member to fill a shortened term of two years and one full three year term.
ACTION: Superintendent Adair to work and get infrastructure that allows the Board to be able to email families directly.
Board met in executive session.
Closed in prayer. 08:00am
Nest regular PCCS Board Meeting Friday Oct. 8th at 06:00am.