Board Meeting – FINAL Minutes
11/1/2004 6:00 AM
PCCS Conference Room,
Board Present:
Chairman: Mr. Hatcher
Secretary: Mr. Shaw
Treasurer: Mr. Castle
Not Present:
Administration Present:
Superintendent: Mr. Adair
Grammar Principal: Mr. McCoy
Guests:
Eric Boston, Nathan Morris
Executive Session: 05:40am-06:20am
Regular meeting Called to order at 06:30am
Reports:
Strategic:
Development Committee –
ACTION: Development Committee meeting 11-01-04 to begin the "affordable tuition" discussion. This discussion is ongoing philosophical discussion, Board to be updated at next meeting from Mr. Castle.
Other updates:
· Contribution requirements: $140,000.00 is the amount of fundraising required to meet funding for fiscal 2004/2005. This is the accurate required fundraising dollars required to meet budget (presuming net of $70,000.00 from the auction and the funds already raised from the golf marathon).
· ACTION: Adair and development committee send email reminder to the parents… requesting parents investigate matching gift opportunities from their respective employers for end of year business tax write off opportunities.
· ACTION: Castle, to ensure the dollars required to meet funding for fiscal 2004/2005 is included on regular monthly financial summery.
Motion by Castle: to allow the Development committee to investigate selling fireworks (as a Fundraising idea). Legal/Liability issues and booths, place time manning will be investigated and forthcoming.
Seconded: Shaw Passed 3-0
Seconded: Shaw…. Passed 3-0.
Planning Committee – updates.
Shaw emailed to the Chair of Planning committee McPhetridge the stated Board goals and requests for further input on the viability of the SDA Cypress facility for long and short term use.
Philosophy Committee– updates.
Shaw contacted Schafer and forwarded vision meeting summary to Philosophy Committee. Committee will be discussing five broad topics to include (what is classical, what is Christian, what is the trivium, what is a school, and what is PCCS and what is ACCS)
Tactical:
Curriculum: updates
· Next meeting: to be scheduled…
Ad hoc Sports Committee:
ACTION:
Castle to collect the available reports and schedule a meeting with the Athletic Director and Superintendent summarize the reports and recommend policy to the Board.
· Mr. Morris (Athletic Director) and Superintendent Adair submitted to the Board a proposed future direction of athletics at PCCS (which may include WIAA membership) and submitted to the Board a proposed Athletic Handbook.
· Questions and discussion ensued: decision and direction tabled for further review and discussion. To include
· Chair of the board requested:
1. WIAA membership…Board needs more information, facts and opinions with regard to having State Board of Education granting "state approval" to PCCS. General consensus… consider (but don't be driven by) the timeline of boys upper school soccer for fall of 2005. Regarding the athletic handbook, the athletic director needs to research with Administration the details and give recommended actions to the Board. ACTION: secretary to put on the agenda for further discussion these issues.
2. ACTION: all board members will read and be ready to discuss the proposed athletic handbook, and accept and or reject make changes etc.
3. the Superintendent will inform the secondary students that girls basketball will not be available this year at PCCS, (reasons include lack of facility, coaches, and ability of the school to have more than boys b-ball drama during the winter)
· Board has heard individually from a few parents that boys fall soccer is an option that the Administration may consider. Board requests Administration to respond to this request and update the board at the December board meeting.
Superintendent Updates:
Transition issues: any to report? Adair, McCoy
Faculty updates:
Mr. Adair: PCCS has received a few teacher applications and some inquires, no action at this time.
Student updates:
Mr. Adair: 9-11 due to minor incident in the parking lot. A student and families were questioned by a local EMT, Police, local fire department, no injuries reported.
Monthly Financials:
Mr. Castle report: financials provided.
Facility Review and needs: planning committee tasked to provide comprehensive input by the spring of next year.
ACTION: Adair will continue the dialogue with Christ Covenant and
Planning committee scheduled to meet 11-02-04 8:00pm Castles home, McPhetridge to chair.
Parent Meeting:
ACTION – ADAIR – Mr. Adair will schedule a parent meeting for secondary parents meeting (sixth through twelve). He will provide the date and rough agenda by next board meeting
Board Calendar:
October Determine facility needs for next year. Tabled.
November Examine operating budget to date and compare to budget.
Plan necessary adjustments. Castle and Adair
December Review and revise five-year goals.
OLD BUSINESS –
ACTION: Adair/Hatcher to summarize the Board Retreat, Action Points, and Deadlines. That the Board might give better direction to the planning committee.
ACTION: Board. Recruitment of New Board Members – update from board members. Letter was sent out by Hatcher to the PCCS families.
NEW BUSINESS –
Tape of the quarter to parents. When will this program start and by whom.
*NOTICE TO STAFF AND PARENTS*
PCCS Regular Stated Board meetings are held every first and third Monday of each month.