Providence Classical Christian School Board

 

Regular Meeting – Agenda

10/18/2004 6:00 AM, PCCS Conference Room, Lynnwood, WA.

 

Meeting called by:

Chairman- Hatcher

Recorder:

Secretary-Shaw

 

Minutes 09/24/04

Review for approval, approved.

 

 

----- Reports -----

 

Chairman

Mr. Hatcher

Superintendent:  Welcome to Mr. Adair and his first official day at school.

 

Committees Reports :

 

Strategic:

Development –

Castle report:

·         Golf tournament was very successful, Gross should be approximately $44,000.00 and the net should be $38,000.00 or above.  (Expenditures were approximately $6,000.00) A very successful in many ways.  Well done to the development office.

·         Invitation of the development committee to the Board for an extended meeting, expressly to dialogue about the philosophy of "affordable tuition". Finding the time and scheduling the event may be difficult, board will respond to Mr. Castle by next meeting.

·         ACTION: Chairman Hatcher to respond to Development Committee and Mr. Castle regarding the "affordable tuition" discussion.

·         ACTION: Adair, research and make available to Administration and Development office accurate required fundraising dollars to meet budget (to ensure concrete numbers that are frequently up to date for all concerned).

·          

Planning –

Mr. Adair and Mr. Shaw for Chairman McPhetridge:

  • Planning committee: 2 kindergartens, is this a physical reality? get long term plans fleshed out on paper by spring for the parents. Consider options, what does board need to decide to assist the planning committee.  SDA facility max expandability. Probably need to meet two times a month to enable a comprehensive plan by spring. Consider tuition discounts for teachers

 

·         ACTION: Board

Philosophy –

 Mr. Shaw report:

·         The Committee has elected a Committee Chair (Shaw) Vice Chair (Taverne) Secretary (Callendar)

·         The committee has brainstormed on a multitude of prospective topics, and requested of the Board about whether or not there are any burning issues.

·         The philosophy committees desire to meet two times a month.

·         The Board would like to strongly encourage the philosophy committee to delve into the topic of what does it mean to be classical what does it mean to be Christian. The Philosophy Committee is charged with investigating the ACCS philosophy and model, and then add to the conversation other effective models from the past and including those presently in operation.  This charge comes from last years vision meetings.

·         ACTION: Shaw, contact Mr. Schaefer to get his after action report from last years vision meetings (one page summation with recommendations to the Board)

·          

Tactical:

Curriculum:

·         Adair is the new chairman; formerly Mr. Loudon was the chair.

·         Board would like to know when the next committee meeting is scheduled and requests that the committee begin making regular monthly reports.

 

Ad hoc Sports Committee:

·         Castle (not the chair) has no report; he will contact Mr. Loudon and Mr. Morris to gather the reports from the committee. 

·         ACTION: Castle to collect the available reports and schedule a meeting with the Athletic Director and Superintendent summarize the reports and  recommend policy to the Board.

·         This ad-hoc committee will disband once the recommendations are submitted to the Board.

 

Superintendent Updates:

Mr. Adair

 

Transition issues: the new superintendent Mr. Adair is astonished by the amount of overall work that is accomplished each day and the number of details and events that are dealt with on a day to day basis at the school.

 

Monthly Financials:

Castle: financials not available from the bookkeeper.

Faculty Review:

Nothing to report, ongoing considerations.

Facility Review and needs:

ACTION: Adair will continue the dialogue with Christ Covenant and Cypress Academy regarding our future here and the availability of expansion at this campus.

ACTION: Adair will plan a secondary parents meeting within six weeks. Agenda to follow.

Development committee Report: (Golf tournament, upcoming auction) no report

September Board Calendar:            Have policy manual available for families.

October Board Calendar: Determine facility needs for next year.

July Board Report:  from McCoy to Board.

 

Board response to Mr. McCoy's July Board report…Mr. McCoy was directed to present issues to new superintendent Mr. Adair.

·         TEACHER TRAINING; four year timeline  (reading books and writing papers , to be eligible a teacher must teach at an ACCS school for three years, ACCS requires 30 hours at college in your field, is there money for tuition?   Begin the meetings

·         APPRENTICSHIP;  for NSA students, details need to be considered before we go down this road, perhaps LOGOS may have some documentation and  plans available to review.

·         HOMESCHOOL INTEGRATION:  may not be a front burner issue at this time.

·         LIBRARY 

·         PROFESSIONAL DEVELOPMENT; A masters degree  is a commendable goal.

·         ACCREDIDATION.

 

 

ACTION: McCoy email to the PCCS parents the boards written request for the parents to consider men for expansion of the board.

 

----- Recurring Items -----

 

Board Calendar – see other side

OLD BUSINESS –

                ACTION: Adair/Hatcher summarize the Board Retreat, Action Points, and Deadlines. To charge the planning committee.  Delayed until next meeting.

 

 

                ACTION: Board. Recruit New Board Members – update from board members.  Letter was sent out by Hatcher to families.

 

Chairman

----- New Items -----

 

 

NEW BUSINESS –

                Tape of the quarter to parents. When will this program start and by whom. No action.

                We also talked about Parent Development Nights (like last year – Oct/Apr).  No action.

                Sports Ad hoc Committee Update – and possibly a report from Adair/Morris? See tactical section of the committee reports.