09/18/03
Present: Adair, Hatcher, Anderson - Absent: Schaefer, Loudon
The meeting opened with prayer at 4:00
It was noted that minutes for 09.02.03 had been approved by email.
Issue - How should staff members communicate directly with the board?
Discussion.
Motion - (DH, DA) Board directs Tim to communicate to the board all requests made by any teacher or parent to speak with the board. He should include who the persons are and what the issues were, and he should also include all requests that were taken care of by him. Board also directs Tim to communicate to the staff that there is freedom to address him or the board with any issues they have, but that they should bring those issues to the board through him.
Passed 3-0.
Loudon entered -
Board welcomed Rich Loudon to the board. Rich will serve through calendar year 2005.
Facility Committee Chair - Has not met formally for quite some time.
Suggestion to make Marty Shaw the Facility Committee Chair. Motion (DH, DA) That Mike Adair approach Marty Shaw to ask him if he would chair the FC.
Passed 4-0.
The Board moved into executive session in order to conduct an exit interview with Jan Anderson.
09/22/03
Present: Adair, Hatcher, Loudon, Schaefer - Absent: Anderson
The meeting opened with prayer at 5:30AM
It was noted that minutes for 09.18.03 had been approved by email.
Board Meeting Times - Motion (DH/SS) Two Board meetings a month (1st Monday 5:30:7:30 AM; 5:30 - 6:00AM will be in executive session with the Administrator for staff updates and 3rd Monday at 4:00-6:00pm). Approved 4-0. Note - next board meeting will be Tuesday, October 7th due to Golf Tournament.
Treasurer - No longer a standing item for Steve. This will be included in Administrator’s report for which the Board will endeavor to provide ample time each Board Meeting.
Secondary Development - Meeting 13th of October with board/secondary parents to discuss PCCS vision of the secondary. Hatcher will draft some thoughts for the board to work on in preparation.
Report to Families - Motion (DH/SS) - Secretary to write a memo to the families of PCCS 1) Welcoming Rich Loudon to the Board, 2) Announcing regular Board Meeting times, and 3) Announcing Secondary Families/Board Meeting. Approved 4-0.
Annual Report - Letter from Board due by end of September. Adair to write first draft for Board review.
Development Plan ’03-’04 - The Board, in reviewing the development plan, tasked Loudon with meeting with John to go over the details and then Loudon will report to the Board.
Secondary Evaluation - Hatcher will contact several ACCS contacts to seek out additional help in getting outside observation and evaluation/development of the secondary program.
PTF Policy - Motion (DH/RL) - Due to the fact that the PTF was tabled for the 2003-4 year, the entire policy of the PTF is to be tabled, with discussion between the board/administration/and Volunteer Coordinator to produce final guidelines by December 31st. Loudon on point. Passed 3-0.
Closed in Prayer at 7:40AM
10/07/03
Present: Adair, Hatcher, Loudon, Schaefer - Absent: Anderson
Tim McCoy was present as well.
The meeting opened with prayer at 5:30AM
It was noted that minutes for 09.22.03 had been approved by email.
The Board went into executive session.
When the board came out of executive session -
Meetings with Staff and administration and Board - are to be established to discuss philosophy of the school, culture, vision, and curriculum every other week. The first two meetings will be on Tuesday, October 21st and Thursday, October 23rd. Steve Schaefer will issue invitations via email.
Schaefer had to leave.
Sports Philosophy - Motion (RL/DH) An ad hoc committee is to be established to serve the board to write philosophy of sports for the policy manual. In particular, we want the committee to discuss and present a Christian view of sports, competition, and participation. A report is to be presented to the board in November. Mike Adair is to chair the committee. Passed 3-0.
The meeting closed at approximately 7:30 with prayer.
10/14/03
Present: Adair, Hatcher, Loudon, Schaefer - Absent: Anderson
Tim McCoy was present as well.
The meeting opened with prayer at 4:00 PM
Mike Adair read a written letter from Dennis Anderson resigning from the Board.
Motion (DH/SS) to accept Dennis Anderson’s resignation effective immediately. Passed 4-0.
The Board went into executive session.
10/21/03
Present: Adair, Hatcher, Schaefer - Absent: Loudon
McCoy, Hull
The meeting opened with prayer at 4:00 PM
It was noted that minutes from the meetings of 10.07 and 10.14 have been approved by email.
Committee Update -
Curriculum - The board requested that the chairman invite Mrs. Erb to give us an overview and update on this.
Sports - Sub-committee will be meeting but the date has not been set. Mike Adair chairing.
Facility - committee will also be meeting, date to be set. Mike Adair chairing.
Annual Report - Adair will draft a letter.
Buses - Children will no longer be put in a twelve or fifteen passenger van due to insurance problems. Charter buses will be used when possible (it is a bit expensive). It will be built into the cost of athletics to participating families. Tim will define ‘adequate coverage’ for any carpooling and bring to the board for approval. Policy will need to be written.
Teacher Training Opportunity - Chris Schlect has been invited to teach kids, teachers, parents seminar in January. Board approves the idea. Tim is on point to make this happen.
Meetings with Teachers and Board - Steve gave overview of meetings that the Board will be hosting with the teachers on vision, philosophy and general discussion.
Drama in Curriculum - Discussion about drama as a part of the rhetoric/curriculum. Tim was asked to converse with Carolyn regarding the volunteer-aspect of the play and grading of the class (letter grades vs pass/fail).
Grading Bible - We believe that the experience of making Bible a graded subject has been a positive change. There was discussion about whether or not Bible should be graded at a higher level than other courses. We requested that Gail and Tim observe over the year the benefits and/or drawbacks for having this more stringent approach.
Secondary Evaluation - The Board discussed ways in which we can learn from other schools and determined that the best way would be to go to other schools that we respect and observe and question. Hatcher will take the point for developing questions and an action plan.
PCCS Security - Board discussed physical security of the school up to and including armed security. There are several procedures in place for a number of emergencies, as well as day-to-day receiving and dismissing children safely. There have been some concerns raised over the security of the children in the event of some kind of on-sight threat. Discussion ensued and was tabled.
The meeting closed in prayer at approximately 6pm.