01/27/03
General Meeting
Present - Adair, Hatcher, Schaefer, Shaw,
Absent - Anderson
Visiting - McCoy, Hull, Loudon
The Executive session being completed, the visitors were invited in to attend the general meeting.
Board Calendar - The Board will have an all day planning/vision day - McCoy and Hull will be invited. The date has been changed to February 13th.
Treasurer's Report - We can expect to receive monthly financials now at the second board meeting of each month.
Tim's Report - Tim reports regularly on the staff/faculty, curriculum, development, financial, facility, accreditation, and any other issues. He is meeting with Steve on the budget. He hopes to have the accreditation package sent off by the end of the school year. His name is being considered for the ACCS Board. Tim voiced concern for the long-standing executive sessions of the board, noting that such sessions were to be ad hoc and not regular. The board responded that the results of the survey and issues regarding payroll accounting had precipitated several meetings and reports, but that this was virtually complete.
Tim was interested in the results of committee meetings on the survey. The Board informed him that Dave Hatcher had been appointed to speak with him regarding the results and recommendations (pending final approval from the chair of that committee, Dennis Anderson).
Survey - A motion was made to no longer have an anonymous survey for the parents but rather to have regular (twice a year) 'town meetings.' Motion seconded. Discussion ensued. There is a desire to have many forms of parent and teacher input to the administration and board that is the most useful to everyone. There is no precedent to have to use the same forms from year to year. The motion was withdrawn.
Board Meeting Minutes - A motion was made to have regular Board Meeting minutes approved via email within 72 hours of the meeting and posted to the website or emailed to parents five days after the meeting. Motion seconded. Discussion ensued. General agreement that this is an open meeting and that the information should be made available to anyone interested. Call for the vote. Passed 3-1.
Meeting Closed with Prayer.
02/10/03
Present: Adair, Anderson, Schafer, Shaw.
Absent: Hatcher
Meeting opened in Prayer.
05:50 Board recessed into executive session.
06:30 Board reconvened to regular session.
Board calendar review:
One, five, and ten year school goals:
The Board will spend the full day on Thursday Feb. 13, 2003 to review, revise and complete the one five and ten year goals.
The budget will be up and coming in March during a regular meeting.
Facility Committee report: Three members are tasked with site plan and permitting application to Snohomish county for possible four room portable to be in place be August 2003. Three bids have been sought from local vendors for "four room" portables, visits will be this week. Lease extensions are desirable and currently being pursued by the committee, an extension of 24 months would bring the current lease to 60 months, this is the minimum lease the facility committee desires, a longer lease time is a possibility. Long range planning includes the desire for a 20 plus acre campus with a dedicated PCCS school facility.
Treasures Report: Budget is under review by Board Secretary, School Administrator, and the bookkeeper (with outside advisement of an Accountant), revised budgets will be examined at the next three regular board meetings.
Administrator update:
Open house is today 02.10.03, well organized and planned by Kitty England and many others. School secretary's office has been painted, many pictures of students and staff added to the walls and both bulletin boards have been updated, to reflect recent student work.
Curriculum meeting is scheduled for tonight, to discuss secondary curriculum, in particular; English, grammar, and literature including the overall secondary scope and sequence, along with what will be required for staff training. The grammar school science program and ACCS accreditation will be discussed as well. Mrs. Erb, and Mrs. Loudon will be new additions to the curriculum committee.
The Development office and some parent volunteers have identified six schools in the area that currently do not have grades 9-12, these schools will receive calls and visits to inform them of what PCCS is offering for secondary curriculum and programs, emphasizing, formal logic, language(Latin and Greek) rhetoric (two years), as distinctive.
March Calendar:
Assess returning staff and staffing needs.
Begin interviews for new staff.
Review handbook and policy revisions necessary for publication.
Approve Budget for next year.
Discuss the one five and ten year goals, adopt and add them to the minutes.
Board closed in prayer and dismissed.
02/24/03
Present: Adair, Anderson, Hatcher, Schafer, Shaw.
Visiting: McCoy, Loudon
Meeting opened in Prayer.
Facility Committee Update - The committee met (Mike Adair, John Hull, Ben Harmon, Jim Ramsey, Jim McPhetridge, Frank Young - 1 member absent) discussing ST and LT plans. No action.
Secondary Culture ad-hoc committee update - No update.
Treasurer Report - Treasurer presented Financial Statements and Cash Flow projections. Discussion ensued about cash flow needs to end the year's financial commitments, next year's enrollment goals, pr development and recruitment strategies.
Motion made/seconded - The Board will schedule quarterly parent-board meetings beginning in April of this year. Discussion - the meetings will be used to articulate the vision, discuss where we are going, educational objectives, etc. along with financial updates. We will particularly need to address our financial shortcomings, due mostly to much lower enrollment in 2002-3 than budgeted. Motion passed 5-0.
Motion made/seconded - A subcommittee including Mr Shaw, Mr. McCoy, and Mr. Hull will meet to establish the agenda for the April meeting. Motion passed 5-0.
Board Calendar -
Five Year and One Year Goals that were discussed at our ad-hoc day-long meeting are being written up by Mr. Adair.
Budget is being completed by Mr. Schaefer and Mr. McCoy.
New Items Discussed -
Motion made/seconded - Full-Time Heads of Households: 100% tuition discount for all children after the first two eldest children's tuitions are paid. The first two eldest children will still receive the 20% discount. Discussion - The Board desires to make it a priority to provide as much tuition assistance as possible to teachers, and to start with those who have the greatest needs. Our salaries are not adequate for a family with many students in school to be able to afford tuition. Motion passed 4-1.
Motion made/seconded - All additional motions made relative to the 2003-4 budget (version 3.3) must be 'budget-neutral' or reduce the existing deficit. Discussion - There is much more that we would like to be able to do, but we must stay within bounds of a reasonable budget. Motion passed 4-1.
Meeting Ended with Prayer.